Date: 18 July 2020
Entry into force: The Steering Committee has issued this charter on 18 July 2020
Purpose and scope: This charter describes the organization and responsibilities of the Lowlanders Team Trainer Group, which is overall responsible of planning and executing ski and dryland training (including testing), developing ski racers on the Lowlanders Team and supporting them at competitions. The Trainer Group is a sub-committee to the Lowlanders collaboration Steering Committee. All members of the Trainer Group are subject to this charter.
1 Purpose and scope
The purpose of the Trainer Group is to establish strong collaboration across trainers around the Lowlanders Team, be a decision-making and coordination forum for issues related to training and competitions on snow and for dryland training. It is also to facilitate a high level of information and interaction around goals and plans.
The scope and purpose is also to make the new Lowlanders alpine cooperation the best of its kind, develop racer to compete on highest international level and make more racers stay longer in the sport – with higher quality. It is also an ambition to prepare racers for the life after skiing.
The members, including who is the chairman, of the Trainer Group are appointed by the Steering Committee who decides about Trainers that are engaged in the setup. Trainers that are fully or part-time engaged to work with the Lowlanders Team are normally appointed to be members in the Trainer Group. The appointments shall be reviewed/confirmed at least annually as part of the annual review of the charter.
The Trainer Group appoints a member in the group to represent the Trainer Group in the Steering Committee.
The Trainer Group has participation from any work done on Dual Career and Safe Sports in connection to the Lowlanders Team to attend meetings twice a year. The Trainer Group will also twice a year invite selected racers to give input for season planning and evaluation of the activities in the Lowlanders Team.
The Trainer Group currently consist of the following members:
– Head Coach (Eric Stappers) – chairman
- Coach (Sven Berben)
- New coach to be appointed
Other committee participants (no voting right)
- Project Coordinator (Henrik Oksholm) acts as Secretary for the trainer group
- Minimum twice a year dual career expert from sports associations in the nations or other organisations / countries (if sufficient funding received by EU or FIS)
- Minimum twice a year – two racer representatives appointed by the racers on the Lowlanders Team
The chairman is to organize and lead the work of the Trainer Group and ensure that it is conducted in a thorough way based on inclusion but also that it takes place efficiently and is characterized by good dynamics. The chairmanis responsible for the Trainer Group fulfilling its duties.
The chairman is also the person representing the trainer group in the Steering Committee.
2.2 Project Coordinator/Secretary
The Secretary is responsible for planning, facilitating meetings and distributing material. The Secretary coordinatesthe agenda with the chairman and other relevant contributors. The Secretary is also responsible for taking, storingand distributing minutes and verifying them with the chairman.
A quorum shall exist where more than half of the appointed voting members of the
Committee are present.
All decisions are preferably adopted unanimously but may be adopted by majority. However, decisions may not beadopted unless, to the extent possible, all members have been afforded the opportunity to participate in theconsideration of the matter and/or have received satisfactory information on the decision item. Also, in the absenceof a unanimous decisions, the matter shall be brought to the Steering Committees attention.
It is the responsibility of each voting member of the Trainer Group to ensure that the following topics relevant for the Trainer Group and the Lowlanders Team and collaboration between nations are managed, hereunder decided upon:
- Overall principles for season planning for presentation to the Steering Committee
- Concrete planning and execution of competition schedule and training on and off snow, in advance of and during the season
- Quantity and quality in the setup for presentation to the Steering Committee
- Selection criterias of racers for presentation to the Steering Committee
- Need for and booking of additional trainers and resources in the setup
- Reports and updates on the progress and development of the setup
- Communication with racers on plans and the program
- Suggest budget for materials and other investments
Any critical issue linked hereto must be followed-up swiftly and the Steering Committee notified.
The Trainer Group receives relevant reporting from Project Coordinator, task forces and the racer representatives.
5 Meetings and minutes
The Trainer Group meets physically / via vrtual meetings as often as is relevant and, when possible, in connection with training camps. There will be minimum monthly meetings in the Trainer Group.
The agenda and all meeting material shall, if possible, be distributed latest 2 days before the meeting.
Minutes of meetings, reporting on Lowlander Team progress and development, documenting decisions and recommendations for decision at the Steering Committee is prepared in connection to each meeting. Following each meeting, and within 3 working days, the minutes of the meeting shall be distributed to the members of the Trainer Group. When verified by the chairman the meeting minutes are shared with the Steering Committee.
Also Trainer Group meetings with the racers shall be organized when needed and occasions like Lowlanders FIS races in Easter must be utilized for updates, taking input and for evaluation and feedback.